The Purpose of VIPAS Welcome System

The VIPAS Welcome System identifies all personnel through chip cards given to visitors, along with the necessary reader equipment. This system tracks the entrance and exit of visitors. As a result, it will be possible to analyze details such as the times and locations where individuals pass through, the duration of their stay at specific points, and the movements of visitors entering and leaving. Additionally, the system offers real-time recording and reporting options for detailed tracking.

VIPAS Welcome System General Features

• The system allows unlimited hardware, entry-exit points, and guest registrations to be defined.
• Incoming individuals are guided via LED screens without interruption, and pre-defined messages are displayed for them.
• Entry and exit controls can be managed from any desired point using hardware such as tablets, mobile phones, or handheld terminals.
• The system allows instant images of individuals to be captured and printed on the cards being used.
• Entry and exit can be restricted by setting individuals’ statuses to inactive.
• The system is compatible with mobile devices running iOS (iPhone, iPad), Android 4.0 and above, as well as Windows operating systems.
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Control

The labels used in the systems cannot be copied thanks to the high-

• The labels used in the system cannot be copied due to the high-security coding structure.
• The system allows unlimited equipment, entry-exit points, personnel, and guest registrations.
• Access permissions are defined at the doors created for registered individuals, and the system triggers a warning in case of unauthorized passage.

VIPAS Welcome System Modules

SECURITY

• All entries and exits within the system are monitored in real time, ensuring constant oversight and security. Each transaction, including access attempts, is thoroughly recorded, creating a detailed log of activities for future reference or auditing.
• To enhance security, all inputs and outputs are visually documented with camera support. This ensures that, in addition to digital logs, there is visual evidence of all movements, further strengthening the reliability of the system.
• In case of security concerns or when access needs to be restricted, entry and exit can be effectively controlled by setting individual statuses to “inactive,” thereby preventing unauthorized entry or exit.
• The system also records the details of visitors entering the premises, capturing vital information for security purposes. Using RFID cards issued to visitors, the system collects and stores entry-exit times, as well as their movement routes within the facility. This allows for accurate tracking of visitor activities, contributing to both security and operational efficiency.

SYSTEM INTEGRATION

• We designed the system to integrate easily with other institutions and external systems. You can request this integration as needed.

• When third-party integrations are required, we work closely with you and your software providers to develop a custom solution that meets your needs. This ensures smooth compatibility and efficient operation between systems.

• System integration allows you to transfer data to external applications, improving data flow and optimizing your operations.

WEB PAGE

• The system includes a web interface that lets users access entrance and exit information for invitees in real-time, from any location. This feature enables users to monitor security remotely and manage access without being physically present.

FIELDS OF USAGE

• The system serves various institutions and organizations, such as municipal buildings, schools, hotels, convention centers, and airplanes. It is adaptable to many different environments and use cases.

REPORTS

• The system generates hundreds of reports based on various criteria, including date ranges, entry-exit points, user data, and locations. These reports offer detailed insights into user activities and security patterns.

• Users can customize the reports by defining which columns they want to display. This flexibility allows for tailored data presentation.

• The system’s reports assist in making administrative decisions by providing valuable statistics. These insights support better management and planning.

• You can export all reports in multiple formats: .html, PDF, .xls, .xlsx, .csv, .rtf, .mht, text files, and image files. This allows for easy sharing and analysis.

• Additionally, the system can automatically send reports via email to the desired recipients. You can also print reports from any printer connected to the system.